How To Write Cold Emails That Get Better Response

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How To Write Cold Emails That Get Better Response

Tips to Follow When Writing Cold Email

Cold emails aim to initiate a new relationship with a potential customer, partner, or employer. It is an effective way to reach new people and expand your network.


Cold emails can be used for a variety of purposes, including:

Sales: Cold emails can generate new leads and sell products or services. The goal is to get the recipient interested in your offering and schedule a call or meeting to discuss it further.


Networking: Cold emails can be used to connect with people in your industry or profession. The goal is establishing a relationship that can lead to new opportunities or partnerships.


Job hunting: Cold emails can be used to reach out to hiring managers or recruiters at companies where you want to work. The goal is to introduce yourself and express your interest in working for the company.


PR and outreach: Cold emails can be used to pitch stories or ideas to journalists or bloggers. The goal is to get them interested in your story or idea and get coverage for your business or cause.


However, expanding your network and reaching new people can be challenging since the recipient needs to learn about you and may need to be more accepting of your intentions.


The success with cold emails hinges on the importance of being clear, concise and focused on providing value to the recipient.


How to Write a Cold Email


Tips on writing an effective cold email:

Personalize your email: Use the recipient’s name and any relevant information about them to make the email feel more personal and tailored to them.

Keep it short and sweet: Most people need more time or attention span to read long emails. Keep your email brief and to the point, focusing on the key points you want to convey.

Be clear and concise:  Your email should be easy to read and understand. Short paragraphs and bullet points should break up the text and make it more scannable.

Focus on the recipient:  Instead of talking about yourself or your business, focus on how to help the recipient. Explain the benefits of working with you or your company and how you can solve their problems.

Include a clear call to action: After reading your email, there should be clarity on what you want the recipient to do. Whether scheduling a call, setting up a meeting, or visiting your website, include a clear call to action to encourage the recipient to take the next step.

Follow-up: Feel free to follow up if you are still awaiting a response to your initial email. Send a polite and friendly reminder a few days later to see if they’re interested in talking further.


Provide value: Your cold email should provide value to the recipient. It could be helpful information, a solution to a problem, or a product or service that can benefit them. Ensure you know what you’re offering and how it can help them.


Use a professional tone: Even though you’re sending a cold email, it’s crucial to maintain a professional manner. Avoid slang or informal language, and correct your grammar and spelling.


Use a catchy subject line: The subject line is the first thing the recipient will see, so it’s important to make it eye-catching and relevant to the content of your email. Avoid using generic or spammy subject lines that might send your email to the recipient’s spam folder.


Research the recipient: Research the recipient and their company before emailing. It will help you personalize your email and show that you’ve taken the time to learn about their business and their needs.


Keep it focused: Cover only a few topics in one email. Stick to one or two key points and ensure your email is focused on those points.


Use social proof: If you have any testimonials or case studies that show the value of your product or service, include them in your email. It can help build trust and credibility with the recipient.


Make it easy to respond: The recipients should find it easy to respond to your emails. Include your contact information, such as your phone number and email address, and let them know the best way to contact you.


Test and optimize: Cold emailing is a numbers game, so testing and optimizing your emails to improve your response rate is important. To see what works best, you must experiment with different subject lines, email formats, and calls to action.



By following these tips, you can increase the chances of your cold email being read and getting a positive response. Remember to be patient and persistent, and don’t be discouraged if you don’t get an answer immediately. With practice and refinement, you can become an expert at cold emailing and use it as a powerful tool for growing your business or advancing your career.


Kenscio’s Integrated Email Marketing is a comprehensive platform designed for Promotional and Transactional emails. Get in touch with our experts to try our integrated email marketing.



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